The decision to close a medical practice is never an easy one. It can be…
There’s a wealth of options in how you can organize your files and best store information on your patients safely. Here are some tips on exploring those options and preparing best for the long haul in your practice.
Digitizing files and information
As long as you can do so safely, this is a fantastic option and recommended for all medical practices. Now, this doesn’t necessarily mean you have to cut out the original written copies as well. You can simply store a digitized version in the form of file scans. However, this can lead to a bit more work on your end in the long haul. Any changes to patient information or file updates will require rescanning rather than digital editing. This is why investing in medical record storage software may be worth it for how much time it saves you later on.
Although, digital files need to be secured more consistently. It’s very rare that physical copies of files are at risk when you have them locked away in storage. However, with digital medical record storage, what you store the information through needs to be cleaned and secure while a second copy page may be a good idea to set up. Otherwise, you should avoid having a single drive or location that has all of the necessary records. Regardless of the level of security, if that one location is compromised, you’ll have far more issues than if you had a second location prepared.
Preparing for retirement from your medical practice
Retiring is a major reason why most practitioners are reviewing their patient records. If you are planning on retiring soon, try to keep your device as clean as possible outside of the files and records you have from your practice. Otherwise, your device may need additional storage, which will need to be organized with higher efficiency to avoid any overlap.
If you have questions on how to prepare for that next step or anything further on how to best organize your files securely, we’d love to speak with you. Give us a call today to learn more!